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Census

Autumn Census 2017 – Thursday 5th October 2017

Data Items New to the Summer Return

Establishment Unique Reference Number

As well as the DfE number for each school, census will now collect the Unique Reference Number (URN) for each school.  We will add the URN to all our schools automatically based on the DfE and Estab number from EduBase.

Disability Access Fund indicator

(Nursery schools and schools with nursery provision only)

The disability access fund (DAF) indicator records, for eligible pupils aged 3 and 4, the receipt of DAF funding. 3 and 4 year olds will be eligible for the DAF if they meet the following criteria:

• the child is in receipt of child disability living allowance; AND

• the child receives free early education. 

Extended Childcare Hours

(Nursery schools/schools with nursery provision offering extended childcare hours only)

Some children may be able to get an additional 15 hrs childcare (giving a total of 30 hrs).  This is termed Extended Childcare. A child will be entitled to the additional free hours from the term after both of the following conditions are satisfied: (1) the child has attained the age of three; (2) the child’s parent has a current positive determination of eligibility from HMRC. The maximum value you should record is 15 hrs.

Extended childcare hours are collected for pupils and schools (that is: pupils who were aged 3 or 4 as at 31 August) for whom funded hours are collected.

30-hour code indicator

(nursery schools/schools with nursery provision offering extended childcare hours only)

The 30-hour code indicator is an 11-digit number that is required for pupils who claim extended childcare hours. This applies to pupils who were aged 3 and 4 as at 31 August and in ‘E1’, ‘E2’, ‘N1’ and ‘N2’ only. The code confirms the eligibility of working parents to receive the additional 15 hours of extended childcare. This is particularly important as parents may split this entitlement between two providers.

When the school is presented with the code by the parent, the school must confirm the code’s validity with the local authority.

Useful Documentation:

School Census Summer 2017 PowerPoint

Validation Errors and Resolutions 2017-2018


Preparing for the School Census Autumn 2017 Return Secondary Phase Schools

Preparing for the School Census Autumn 2017 Return Primary, Nursery and Special Phase Schools

Producing the School Census Autumn 2017 Return English Special Schools
Producing the School Census Autumn 2017 Return English Secondary Schools

Producing the School Census Autumn 2017 Return English Pupil Referral Units
Producing the School Census Autumn 2017 Return English Primary

Producing the School Census Autumn 2017 Return English All Through Schools
 

DFE – School Census 2017 to 2018

Post 16 Documentation

Preparing Post 16 Data for the School Census Autumn 2017 Return
Course Manager and Post 16 Learning Activities
School Census – Secondary
School Census Autumn 2017 – Overview

Pupil Premium Information

EYPP Explained
Free School Meal Eligibility

Dates

  • Census Date: 5th October 2017
  • Attendance Collection: 17/04/17 – 31/07/17
  • Exclusion Collection: 01/01/17 – 16/04/17
  • Free School Meals collected from 19/05/2017 to 05/10/2017

The DfE school census website can be found here.

To see all of capita’s documentation regarding census please click here or see the documents below:

Scholarpack

ScholarPack has released the Autumn Census this morning and you will find this in Admin > Census.

Errors and resolution

Capita have produced a help guide which addresses a variety of errors…should you encounter any.  These errors are listed by their error code in the document attached and correspond with the one shown in SIMS in the errors and queries section of your return. Click here to see the document.

Academies and Collect

For Academies please note that you need to submit your file to DfE via collect as well as the local authority. Information can be found in the appropriate completing the census in SIMS document. DfE guidance can be found here.

BuSI Team Census Page

To see all the BuSI team documentation and guidance click here.

What time do I run my census?

If your DfE number ends with:

0, 1 or 5 – the selected time is one hour after the start of afternoon school
2, 3 or 6 – the selected time is one hour after the start of morning school
4, 7, 8 or 9 – the selected time is one hour before the end of morning school

 

 

 

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