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Summer Census 2020 –  Thursday 21st May 2020

School Census Summer 2020 has been Cancelled by the DfE

As part of its inititive to reduce burdens on education and care settings so they are able to focus on the impact of coronavirus (COVID-19), the DfE has announced the cancellation of School Census Summer 2020.

At this point the DFE’s reducion of burdens is for the period until the end of June 2020.  The DfE has stated that a decision on its data collections which are not due to go live until later in the year, such as School Census Autumn 2020, will be made in due course.

Capita suggest that the decision to cancel School Census Summer 2020 was reasonably straightforward for the DfE, as this school census has few if any implications for funding.  A similar decision for School Census Autum 2020 would be much more difficult for the DfE, as the data collected is used for most aspects of school funding.

Reducing Burdens on Education and Care Settings Guidance

In light of the above news One IT have cancelled all drop in sessions we had arranged for 5th, 12th, 13th and 14th of May. 


  • Census Date: 21st May 2020
  • Attendance Collection: 01/01/2020-12/04/2020
  • Exclusion Collection: 01/09/2019-12/04/2020
  • Free School Meals collected from 17/01/2020-21/05/2020

Useful Documentation:

Preparing the Census Secondary Schools
Preparing the Census Primary Schools

Producing the Census Secondary Schools
Producing the Census Special Schools
Producing the Census PRUs
Producing the Census All Through Schools
Producing the Census Primary Schools

The DfE school census website can be found here.

Errors and resolution

Capita have produced a help guide which addresses a variety of errors…should you encounter any.  These errors are listed by their error code in the document attached and correspond with the one shown in SIMS in the errors and queries section of your return. Click here to see the document.

Stockton Borough Council – Submitting to Information and Improvement

Click here for instructions on how to submit your census to Information and Improvement.

Academies and Collect

For Academies please note that you need to submit your file to DfE via collect as well as the local authority. Information can be found in the appropriate completing the census in SIMS document. DfE guidance can be found here.

Click here to view acceptable notepad entries for Collect.

What time do I run my census?

If your DfE number ends with:

2, 3 or 6    The selected time is one hour after the start of morning school
0, 1 or 5    The selected time is one hour after the start of afternoon school
4, 7, 8 or 9 The selected time is one hour before the end of morning school