School Census in ScholarPack

Census Date: Thursday 15th January 2026

Attendance collected from	01/09/2025	Attendance collected to	31/12/2025
Suspensions and permanent exclusions collected from	21/04/2025	Suspensions and permanent exclusions collected to	31/12/2025
AP Placements collected from	02/10/2025	AP Placements collected to	15/01/2026
*FSM collected from	03/10/2025	FSM collected to	15/01/2026
Funding and Monitoring collected from	01/08/2025	Funding and Monitoring collected to	15/01/2026
#Learner Support collected from	01/08/2025	Learner Support collected to	15/01/2026

*Only collected for on roll pupils not leavers
#Secondary Schools only

Selected time (only collected in the Spring Census)

The ‘selected time’ is based on the last digit of a school’s DfE number.

Last digit of your departmental number	Selected time
0, 1 or 5	the selected time is one hour before the end of morning school
2, 3 or 6	the selected time is one hour after the start of afternoon school
4, 7, 8 or 9	the selected time is one hour after the start of morning school

Where the selected time is not appropriate to the school timetable – for example, if the selected time is when the whole school or a large proportion of the school is in an assembly with the headteacher, schools can choose an hour or period that reflects a ‘normal’ class situation that applies at the selected time each Thursday of the term.

Useful Documentation

ScholarPack Census Guidance

The DfE school census website can be found here.

Acceptable Notepad entries can be found here.

Errors and Resolutions

ScholarPack have a dedicated page on their Help Centre for Errors and Queries. Please click here to view this page.

Submitting Your Census

Stockton Borough Council – Submitting to Information and Improvement

Click here for instructions on preparing for your census.

Please contact Information and Improvement if you’re unsure how to submit your census to them.

Academies and Collect

For Academies please note that you need to submit your file to DfE via collect as well as the local authority. Information can be found in the appropriate completing the census in SIMS document. DfE guidance can be found here.

Click here to view acceptable notepad entries for Collect.