School Workforce Census

School Workforce Census 2021 – Thursday 4th November 2021


Key Dates for the School Workforce Census 2021:

Census date: 04/11/2021
Deadline for submitting your data:
Absence collected from 01/09/2020 to 31/08/2021
Continuous contracts collected from 01/09/2020 to 04/11/2021


What’s Different from Last Year?


Workforce Member Allowance Details Report

Details of Other Support Staff have been removed from the Allowance
Details report because the information is no longer collected.

Newly Qualified Teacher

Focus | Person | Staff
Provided the QT Status check box is selected on the Professional Details tab of the staff record, it is now possible to specify which induction year the newly qualified teacher is in by selecting from the NQT Status drop-down list.

Change to the Calculation of Staff Category

Focus | Person | Staff
The Staff category is now calculated using both open and closed contracts. The staff category determines the information included in the return for each member of staff, e.g. if a teacher retires at Christmas but comes back in January as Support Staff, the information included in the return would be for the staff category of Teacher.

Errors and Resolutions

ESS have produced a help guide which addresses a variety of errors (should you encounter any). These errors are listed by their error code in the document attached and correspond with the ones shown in SIMS in the errors and queries section of your return. Click here to see the document.


20/10/2021 – Update from ESS SIMS – Pay details included for teachers who have left the school

Please note that we are looking into a customer case where pay details have been included for a workforce member who left the school before that census reference date (04/11/2021). More updates to follow.

15/10/2021 – Update from ESS SIMS – Inclusion of multiple copies of a contract for a member of staff

We are investigating cases where the details of a contract for a member of staff is being included in the return with the correct data, but is incorrectly being included more than once.  Where this occurs it is very likely to trigger the following validation rules.

  • 4745Q: Member of staff is working more than 48 hours a week. Please confirm if this is true.
  • 6530Q: The same person has a total Full Time Equivalent ratio greater than 1.5

Where this problem occurs the number of times the data is included is in line with the number of salary records stored for the contract, but the presence of multiple salary records for a contract is not sufficient reason for the multiple inclusion to take place.

We will provide further details next week and we expect to be able to deal with this issue via a fix to be delivered by version 2 of the English Consolidated Database Patches for the SIMS Summer Release 2021.

Submitting Your Workforce Census

Please click here to view the DfE guide to submitting your Workforce Census via COLLECT.

Workforce Census in Bromcom

Click here to view Bromcom census guidance.

Workforce Census in Arbor

Click here to view Arbor census guidance.

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