School Census in ScholarPack

Census Date: Thursday 18th January 2024
Attendance collected from 01/08/2023 Attendance collected to 31/12/2023
Suspensions and permanent exclusions collected from 10/04/2023 Suspensions and permanent exclusions collected to 31/12/2023
AP Placements collected from 05/10/2023 AP Placements collected to 18/01/2024
*FSM collected from
06/10/2023 FSM collected to
Funding and Monitoring collected from
01/08/2023 Funding and Monitoring collected to
Learning Support collected from 01/08/2023 Learner Support collected to 18/01/2024

*Only collected for on roll pupils not leavers

Selected time (only collected in Spring Census)

The ‘selected time’ is based on the last digit of a school’s departmental establishment number.

Last digit of your departmental number Selected time
4, 7, 8 or 9 the selected time is one hour after the start of morning school
0, 1 or 5 the selected time is one hour before the end of morning school
2, 3 or 6 the selected time is one hour after the start of afternoon school

Where the selected time is not appropriate to the school timetable, for example, where the selected time is when the whole school or a large proportion of the school is in an assembly with the head teacher; schools can choose an hour / period that reflects a ‘normal’ class situation that applies at the selected time each Thursday of the term.

Useful Documentation

ScholarPack Census Guidance

The DfE school census website can be found here.

Acceptable Notepad entries can be found here.

Errors and Resolutions

ScholarPack have a dedicated page on their Help Centre for Errors and Queries. Please click here to view this page.

Submitting Your Census

Stockton Borough Council – Submitting to Information and Improvement

Click here for instructions on preparing for your census.

Please contact Information and Improvement if you’re unsure how to submit your census to them.


Academies and Collect

For Academies please note that you need to submit your file to DfE via collect as well as the local authority. Information can be found in the appropriate completing the census in SIMS document. DfE guidance can be found here.

Click here to view acceptable notepad entries for Collect.


We will post any updates here as and when we receive them from ScholarPack.